Travel Pay and Entertainment Reimbursement: Do You Comply with the Law?
Duration: 90 minutes
Speakers: Miles Hutchinson
What are the rules regarding when an employee must be compensated for time and expenses incurred while traveling on company business? They are complex and confusing. There are many issues involved, such as the use by an employee of his or her own vehicle, the use of a company owned vehicle, the proper administration of and accounting for travel pay, and the best way to handle suspected abuses by employees of an employer’s travel and entertainment policy.
Learn the requirements for payment of travel time to ensure you comply with the requirements under the Portal Act and the requirements for documenting business travel, meals and entertainment expense to ensure you can take full advantage of the deductions allowed under the Internal Revenue Code and its regulations. Find out when an employee’s meal is 100% deductible and when it is only 50% deductible. Understand the limitations on personal travel and entertainment mixed with business travel and entertainment. Ensure that your records will stand the scrutiny of a compensation or tax audit.
Experienced CPA and businessman Miles Hutchinson will review the law regarding travel compensation and travel and expense reimbursement. He will provide practical guidance in these areas that have become the subject of increasing wage and hour claims and IRS scrutiny.
This program has been pre-approved for 1.5 hours of General recertification credit hours through the HR Certification Institute. Use of the seal is not an endorsement by the HR Certification Institute of the quality of the program. It means that this program has met the HR Certification Institute's criteria to be pre-approved for recertification credit.
Agenda
- Starter Question: is the employee exempt or non-exempt under the FLSA?
- The Fair Labor Standards Act and Portal Act requirements regarding travel pay
- Rate of travel pay
- Commuting expenses
- Travel between assignments
- One day and up to one year assignments at temporary locations
- Overnight travel
- Travel, entertainment, gift and car expense reimbursements
- Accountable vs. non-accountable plan payments
- The travel advance trap and how to avoid it
- Employer policy manual --communicating travel and entertainment policies
- Employer's liability to employee and to third parties for damages arising from company travel
Logistics
- 90-minute webinar (Travel-Free) delivered over the phone and Internet.
- Unlimited listeners per connection - bring the entire department.
- Q&A session with the expert.
This event will be presented live by phone together with a PowerPoint presentation to be viewed on your computer. Internet access is not required for phone-only participants. The PowerPoint slides will be provided shortly before the event. Once you register, you will receive an email which is your receipt and which includes your instructions for dialing in and logging on. You will also receive an email reminder 24 hours before the webinar.